Kai answers every WhatsApp, Meta and website lead, handles objections, takes payment and books the first session. Day or night.
WhatsApp conversations, escalations and manual replies
You paid for that lead. Then it sat in an inbox while your coaches were on the floor.
A lead that waits that long has already booked a trial somewhere else. Speed isn't a nice extra. It's the whole game.
Revenue leak calculator
£86,400
of member value left in your inbox every year
£7,200 walking past you every month, from leads you already paid for.
Trained on a gym sales framework, not general chat. Built on your prices, offers, proof and tone.
Seconds after enquiry
Every lead gets an answer in seconds, including evenings, weekends and mid-class.
Discovery
What they want, why now, and what's stopped them before.
Offer
Only your approved packages and prices. It never invents an answer.
Objections
Answers price, time and confidence worries with your approved proof, then follows up until there's a yes or a no.
Close
Sends the right payment link in the chat, confirms payment and books the first session.
Who's in the building right now, how full it's running, and where the money is.
Kai only says what you've approved. You see every lead, every conversation and every sale in one place.
Your offers, prices, availability and policies. Nothing made up.
New lead, existing member or someone trying to book. Each gets the right journey.
When a person is needed, your team gets the thread, the history and why.
See which ads actually turn into paying members.
You're not getting an empty login and a help centre. We set Kai up around how your gym already sells.
1 week
To go live once we have access and an approver. Complex integrations take longer.
Every gym owner tries one of these first. Here's how they stack up.
| What matters | Staff reply between classes | Hire a sales setter | A basic chatbot | Kai |
|---|---|---|---|---|
| Replies in seconds, 24/7 | When they get a minute | In working hours | Yes | Yes, 8.2s median at The Den |
| Follows a real sales process | On a good day | If trained well | Answers FAQs | Goal, offer, objections, close |
| Takes payment and books | Manually | Manually | Rarely | Inside the chat |
| Chases until yes or no | Leads get forgotten | Until they're busy | No | Every lead, every time |
| Cost | Lost leads and tired coaches | A wage plus commission | Cheap, and it shows | One subscription, set up for you |
Case study
Enquiries used to arrive while coaches were coaching. Now Kai answers Meta and WhatsApp leads in seconds, takes payment for the 14-day trial and books the first Lifting session, while Michael watches it happen from one dashboard.
“It is not the hours the admin takes. It is that by the time you get to your members, you have nothing left.”
An AI sales agent for gyms replies to new enquiries instantly, qualifies the lead, recommends the right membership or trial, handles objections and moves the prospect to a paid first step, without waiting for staff. It is the core of gym sales automation.
Kaivance's agent, Kai, runs that process inside WhatsApp. Leads from Meta ads, Instagram, website forms and email land in one sales journey. Kai takes payment, books the first session and only pulls in your team when a person adds value.
Reply in minutes, not hours
Most UK gym enquiries wait hours for a reply, or get none. Be first.
Ask about their goal before the price
People join for a reason. Find it, then recommend the offer that fits it.
Have answers ready for the usual objections
Price, time and "I'm not fit enough yet" come up every week. Answer with proof.
Let ready buyers pay on the spot
Send the payment link in the chat while intent is high.
Follow up until there's a clear answer
Most leads are lost to silence, not to a no.
Straight answers on control, setup and what your team still owns.
No. Kai handles the speed and the consistency: the instant reply, the follow-up and the payment link. Your team steps in when a person adds value, with the full thread and history in front of them.
Yes. Meta lead ads, Instagram DMs, website forms, email and WhatsApp all feed one sales journey, and every lead is traced back to its source so you know which ads make members.
Yes. Kai sends the correct package payment link inside the chat, confirms payment through Stripe or your platform, and books the first session in your booking system where the connection allows it.
It doesn't guess. Kai only uses your approved offers, prices and policies. Anything outside those rules, or anything sensitive, goes to the right person on your team with the full context.
No. Kai is trained on your tone, your words and the words you never use. You read and approve the conversations before anything goes live.
Yes. Chat with Kai as a lead for Forge Athletic, our demo gym. It's simulated and makes no real bookings, but it's the same sales process.
Every gym's setup is different, so we work it out with you on a call. Book one, bring a real lead or member journey, and we'll show you what Kaivance would take off your team. If it isn't worth it for your gym, we'll tell you.
Book a free sales audit. Bring one real lead journey. You leave with a plan, whether you buy or not.
Nothing goes live until you approve it. Every message, payment and handoff tested with your team first.
30 minutes with the team that builds Kaivance. We onboard a small number of gyms each month so every launch gets built properly.
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